Privacy Policy

Last updated: 20 December 2025

Beyond Journey Travel Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you interact with us, make an enquiry, or use our travel services, including hosted retreats, package tours and travel planning services.

Beyond Journey Travel Ltd is a company registered in England and Wales
Company number: 16937424
Registered office: 39A Cromwell Avenue, London, N6 5HN

Email: info@beyondjourneytravel.com

We are the data controller responsible for your personal data.

We may collect and process the following personal information:

• Name
   
• Email address
   
• Phone number
   
• Emergency contact details (where relevant)
   
• Travel preferences
   
• Dietary requirements and allergies (where applicable)
   
• Booking and payment information
   
• Communications with us (emails, messages, enquiry forms)
   

We only collect personal data that is necessary to provide our services effectively.

Information such as dietary requirements or allergies may be considered special category data under UK GDPR.

This information is provided voluntarily and is used solely to ensure your wellbeing and appropriate arrangements during travel experiences or retreats. We take additional care when handling this data and only share it where strictly necessary.

We use your personal data to:

• Respond to enquiries
   
• Manage bookings and reservations
   
• Provide travel planning and booking services
   
• Deliver hosted retreats and package tours
   
• Communicate with you before, during and after your trip
   
• Share essential information with suppliers involved in delivering your travel arrangements
   
• Meet legal, regulatory and accounting obligations
   

We do not use your personal data for unrelated purposes.

We may share relevant personal data with trusted third-party suppliers where necessary to deliver your travel arrangements, such as:

• Accommodation providers
   
• Transport providers
   
• Catering providers
   
• Tour guides or activity operators
   

Only the minimum information required to provide the service is shared (for example, dietary requirements with catering providers).

We do not sell, rent or trade your personal data.

Your personal data is stored securely using password-protected systems. Access is restricted to those who require the information to deliver our services.

We take reasonable technical and organisational measures to protect your personal data against loss, misuse, unauthorised access or disclosure.

We retain personal data only for as long as necessary:

• Operational data is typically retained for up to 6 months after completion of services
   
• Financial and accounting records are retained as required by law
   
• Personal data is securely deleted when no longer required
   

Under UK data protection law, you have the right to:

• Request access to your personal data
   
• Request correction of inaccurate or incomplete data
   
• Request deletion of your data (where legally permitted)
   
• Object to or restrict certain processing
   

To exercise any of these rights, please contact us using the details above.

Our website may use basic cookies to ensure it functions correctly. We do not use cookies for advertising or behavioural tracking purposes.

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:

info@beyondjourneytravel.com